Keep on-track with our landlord checklist

June 02, 2023

If you’re a landlord, keeping track of documents required for tenants can be tricky, our handy list below could help …

As a landlord, you’ll be aware it’s your responsibility is to ensure documents are provided in a timely manner to your tenants.

Documents required by law

When documents are required by law, they must be issued at the right time to avoid the risk of financial penalty, other issues or legal ramifications.

Legal documents to be sent at the start of the tenancy:

• Landlord service address

How to rent guide

• Copy of Energy Performance Certificate (EPC) – To be tested every 10 years

• Gas safety certificate – also sent annually within 28 days of inspection

Further legal documents:

• Prescribed information – issue within 30 days of receiving security deposit.

• Landlord contact details – issue within 21 days of tenant request.

• Electrical Installation Condition Report – Tested on a 5 yearly basis, and report issued in 28 days

Legal assessments and actions for safety reasons:

• Legionella Risk Assessment – Provide proof of this, with an assessment every 2 years.

• Regular fire risk assessments to Homes of Multiple Occupancy (HMO) and apartment blocks.

Our Lettings Services

Our Propertymark accredited lettings agents offer a range of services for you to choose from:

Tenant Find – We introduce your property to the market and manage the start if the tenancy.

Rent Collect – Inclusive of consultation, accompanied viewings, marketing, and more.

Fully Managed – Relax with this comprehensive service including all of the above, while we manage your property on a day-to-day basis.

We take care to fully reference, perform credit and Right to Rent checks on tenants, and also offer an independent inventory service.

If you’d like up-to-date advice and guidance in regards to regulations, or more information about letting your property, please contact our Lettings Team on 01252 514000, or by email, here.

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